Name, address and representative of the business handling personal information

TRYT Inc.
Art Village Osaki Central Tower 17F 1-2-2 Osaki, Shinagawa-ku, Tokyo, 141-0032, Japan
Hidetaka Sasai, President and Representative Director

Definition of personal information

Personal information means personal information as defined in Article 2, paragraph (1) of the Act.

Proper collection and use of personal information

• In principle, we collect personal information with the consent of the individual concerned, by lawful and fair means.
• We clearly state the purpose of use before collecting, using, and providing personal information appropriately. We use collected personal information within the scope of the prescribed purposes and take appropriate measures to prevent any other use than the prescribed purposes.
• We take appropriate measures to prevent the collection of sensitive personal information unless the individual concerned expressly consents or there is a legal basis to do so.
• We may record conversations with customers on the telephone for the purpose of improving service quality and operations, confirming the content of conversations, and for employee training. We delete recorded call data promptly when there is no longer a need to use it.

Purpose of use of personal information

• Information of those who apply for employment through the job placement business or worker dispatch business of the Company or its group companies, or for employment through the services provided by the Company or its group companies

(1) Information of persons who apply to register with the Company or its group companies is used:

① For providing information on the registration with the Company or its group companies, contacting the person, and completing the registration procedures; and

② For other purposes related to the processes specified above

(2) Information of persons who have registered for services provided by the Company or its group companies:

① For providing information on or offering job openings in the Company or its group companies, and for contacting registered persons;

② For providing information on or offering job openings in companies registered with the Company or its group companies, and for contacting registered persons;

③ For sending information and materials about other services provided by the Company or its group companies in connection with job offers and work; and

④ For other purposes related to the processes specified above

(3) Information on persons who have been selected for employment through the job placement business or worker dispatch business of the Company or its group companies or through the services provided by the Company or its group companies:

① For procedures performed by the Company or its group companies to conclude a contract or other related procedures;

② For managing the employment by the Company or its group companies as an employer or staff-dispatching agency;

③ For providing employee welfare;

④ For contacting the person in the event of a disaster or other emergency; and

⑤ For other purposes related to the processes specified above

• Information on persons who apply to attend training programs of the Company or its group companies:

(1) For providing information on training programs of the Company or its group companies, contacting the trainees, and administering the programs;

(2) For managing training programs provided by the Company or its group companies;

(3) For providing services related to training programs of the Company or its group companies;

(4) For conducting surveys, such as questionnaires, regarding training programs of the Company or its group companies; and

(5) For other purposes related to the processes specified above

• Information on persons who apply for career counseling by the Company or its group companies:

(1) For providing information on career counseling by the Company or its group companies, contacting the person, and administering the counseling;

(2) For providing career counseling services by the Company or its group companies;

(3) For conducting surveys, such as questionnaires, regarding career counseling by the Company or its group companies; and

(4) For other purposes related to the processes specified above

• Information on persons who apply for the use of or decide to use services provided by the Company or its group companies, including the advertising planning and management service, website construction service, application development service, media content management service, website access analysis service, social media business operation service consulting services, and SEO service.

(1) For providing information on the Company’s services, contacting service users, and administering the services;

(2) For providing the Company’s services

(3) For conducting surveys such as questionnaires regarding the Company’s services; and

(4) For other purposes related to the processes specified above

• Information on business partners

(1) For managing business partners of the Company or its group companies and business activities with them;

(2) For fulfilling and managing the contracts with business partners to the extent necessary; and

(3) For other purposes related to the processes specified above

• Information of applicants for employment with the Company or its group companies:

(1) For considering and determining recruitment conditions and methods, considering and determining employment, implementing the screening procedures, and providing information to applicants regarding the screening procedures;

(2) For providing information to successful applicants regarding the procedures and materials to be completed to join the company, and for the company’s processing of these procedures and materials;

(3) For administering and operating personnel and labor affairs after employment; and

(4) For other purposes related to the processes specified above

• Information on officers, employees, their family members, and former officers and employees of the Company or its group companies:

(1) For administering and operating personnel and labor affairs;

(2) For operations related to safety, health, or health management;

(3) For operations related to wages, bonuses, retirement benefits, executive compensation, corporate pensions, and other payments;

(4) For operations related to employee benefits;

(5) For operations related to personnel management, including transfers, performance evaluations, awards, and disciplinary punishments;

(6) For considering and determining the conditions and methods of employment;

(7) For operations required by law, including tax and social security;

(8) For operations related to education and training;

(9) For business correspondence, emergency contact in the event of a disaster or other emergency, or for operations related to equipment and facility management;

(10) For administration and operations related to or incidental to the activities specified above; and

(11) For other purposes related to the processes specified above

• Information about persons who provide opinions to or make inquiries to the Company or its group company:

(1) For responding to the opinions and inquiries; and

(2) For other purposes related to the processes specified above

• Information on shareholders, holders of share option, and other similar stakeholders:

(1) For managing shareholders and complying with procedures required by the Companies Act and other applicable laws and regulations; and

(2) For other purposes related to the processes specified above

• Information on visitors to the website of the Company or its group companies:

(1) For delivering targeted advertising and other appropriate advertising using visitor data, including attributes, device, location, behavioral history, and access history; and

(2) For other purposes related to the processes specified above

• Personal information collected by the Company:

(1) For improving services provided by the Company or its group companies; and

(2) For developing new services, products, or other products by the Company or its group companies

• Use of personal information for statistical processing

(1) For processing personal information into data to be used for statistical purposes in a format that does not identify individuals

Shared use of personal information

We may share personal information with other parties as follows:

• Personal information to be shared

・ Name, gender, date of birth, address, telephone number, name of the organization to which an individual belongs, and others

• Scope of shared users

・ Group companies and contractors or affiliated companies to which we commission our placement and other services
(Company Name) TRYT Career Inc., TRYT Engineering Inc.

• Purpose of use by shared users

・ For introducing and providing services and other information;

・ For providing information on job openings, companies looking for workers, and other related information;

・ For responding to inquiries;

・ For delivering advertisements;

・ For improving our services;

・ For developing new services and products;

・ For managing business partners and fulfilling and administering contracts;

・ For managing labor affairs, personnel affairs, employee health and safety, and other work-related matters;

・ For shareholder administration and other procedures required under the Companies Act; and

・ For statistical processing;

• Name, address and representative of the person responsible for personal information management

TRYT Inc.
Art Village Osaki Central Tower 17F 1-2-2 Osaki, Shinagawa-ku, Tokyo, 141-0032, Japan
Hidetaka Sasai, President and Representative Director

• Method of collection: Contracts and other written documents (including electromagnetic methods), oral (including communication in person or via telephone or other oral methods), website forms, e-mail, fax, and other electromagnetic methods

Provision of personal information to third parties

The Company and its group companies do not disclose or provide personal information to third parties without the prior consent of the individual concerned, except when required or permitted by law, including commissioning the handling of personal information to third parties within the scope necessary to achieve the purpose of use.

Commissioning the handling of personal information

• The Company or its group companies may commission all or part of the handling of personal information to outside parties to the extent necessary to achieve the purpose of use. In commissioning all or part of the handling of personal information, we will select entities that meet appropriate standards for protecting and managing personal information and make appropriate arrangements with them, such as concluding a written agreement, to ensure their proper handling of personal information.
• When the Company and its group companies provide personal information to third-party business operators or other entities overseas, including contractors, we obtain the prior consent of the individual concerned, except in the following cases:

・ The third party is located in a country that is designated under the Rules of the Personal Information Protection Commission as having a legal personal information protection system recognizable as equivalent to that in Japan in terms of protecting the right and interests of individuals;

・ Personal information is provided to a party having a system that conforms to the standards that the Rules of the Personal Information Protection Commission specifies as necessary to continuously take measures equivalent to those required to be taken by business operators handling personal information pursuant to the Act on the Protection of Personal Information;

・ Any other case where the provision of personal information is permitted by law

Management of personal information

We take necessary and appropriate measures to prevent leakage, loss, unauthorized access, or destruction of personal information and to ensure the safe management of personal information. Details of these security control measures may be confirmed by making a request in accordance with [Procedures for Disclosure to Individuals Concerned].

Voluntary provision of personal information

When the Company or its group companies asks you to provide your personal information, you may elect to provide or not to provide all or part of it. Please note that if you elect not to provide your personal information, we may not be able to provide services to you adequately.

Laws, regulations, and other norms

We comply with Japanese laws, regulations, and other norms related to the protection of personal information and strive to continuously improve this Policy.

Procedures for Disclosure to Individuals Concerned

If we receive a request from an individual to disclose personal information or records provided to third parties concerning that individual, we promptly disclose to the individual the requested information based on objective facts, such as the individual’s qualifications or professional experience. If an individual requests correction of their personal information, or suspension of use or provision to third parties, we make corrections or suspend the use or provision to third parties to the necessary extent specified by law. If we receive a request for disclosing information related to security management measures, we promptly disclose such information to the requester. Please note that if we suspend the use of or delete all or part of your personal information at your request, we may not be able to provide the services to your satisfaction. (Please note that we may not be able to accept requests for suspension of use or elimination of personal information required to be retained under applicable laws and regulations.)

[Method and contact for disclosure request]
You can make a request for disclosing your personal information or your records provided to third parties, which we are authorized to disclose by the following method. Please note that we may not be able to accept disclosure requests submitted by any other method.

[Procedures]
Please fill out the designated [Request for Disclosure] form and send it by postal mail with the necessary documents enclosed to the following contact desk. (Postage costs must be borne by the requestor. ) We will respond to your request in writing after confirming your (or your proxy’s) identity by the method specified below.

Contact for complaints and inquiries concerning the handling of personal information by the Company

Privacy manager and contact information

Privacy Manager: Hiroshi Yamaguchi
Privacy Office email: p-info@tryt-group.co.jp

Names of the certified personal information protection organization to which we belong and the complaints-resolving organization

[Name of the certified personal information protection organization]
Japan Users Association of Information Systems (JUAS)

[Contact for complaint resolution]
Complaint desk, office of the certified personal information protection organization
NBF Higashi Ginza Square 2F, 1-13-14 Tsukiji, Chuo-ku, Tokyo
Phone: +81 3-6264-1318
Business hours: 10:00 a.m-4:00 p.m. (closed Saturdays, Sundays, and national holidays)

• ※ This is not a contact for inquiring about our services.
• ※ For inquiries about our services, please contact us at +81 6-6365-1103.

Use of cookies

What are cookies?

A cookie is a mechanism that stores the visit history, input contents, and other information sent and received between your browser and the server as a file on your computer when you use a web page.

What we do with cookies

We use cookies for the following purposes:

・ For providing customized services for you when you log in to the Authentication Service by referring to your stored registration information;

・ For displaying the most appropriate advertisements on other companies’ websites based on your interests and use on our website;

・ For researching the number of users and traffic to our websites;

・ For improving our services; and

・ For prompting you to re-enter the password (re-authentication) after a certain period has elapsed since the last use in order to maintain security

・ Please note that we may store and refer to our cookies via third parties based on the commissioning contract with such third parties to deliver our advertisements.

Cookie settings
You can set and disable cookies on your browser, smartphone, and other devices.
The method for setting cookies varies depending on the device. Please check the [Help] or other setup menus of your device. Please note that if you choose to disable cookies, you may not be able to use services that require authentication, or you may experience other restrictions in using services on the Internet.

The Company may use cookies and other identifying information to use services the following companies provide. If you do not wish to receive the following services, you may opt out of cookies by visiting the websites below.

Services to optimize ad delivery
Google LLC：https://policies.google.com/technologies/ads

Services for website access analysis
Google Analytics：https://www.google.com/intl/ja/policies/privacy/partners/
Adobe Analytics：https://www.adobe.com/jp/privacy.html

Opt-out webpages
Google LLC： https://adssettings.google.com/